Data Privacy Policy

The innovation space BIOTEXFUTURE is a research project on the bioeconomic transformation of the textile sector, jointly led by RWTH Aachen University (ITA, Institute of Textile Technology and STO, Chair of Technology and Organizational Sociology) and adidas AG. This website is operated by the Institute of Textile Technology at RWTH Aachen University, as mentioned in the imprint.

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected. Personal data is data suitable to identify you personally. This data protection declaration explains how we collect daa, which kind of data is collected and for which purpose. We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Completely seamless protection of data against access by third parties is therefore not possible.

  1. Responsibility according to the EU General Data Protection Regulation (GDPR)

1.1. Name and address of the person responsible for data processing

The responsible person within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the following person:

Principal of RWTH Aachen University
Templergraben 55
52062 Aachen (house address)
52056 Aachen (postal address)
Germany
Telefon: +49 241 80 1
Telefax: +49 241 80 92312
E-Mail: rektorat@rwth-aachen.de
Website: www.rwth-aachen.de/rektorat

1.2. Data processing entity

ITA – Institut für Textiltechnik der RWTH Aachen University
Nicole Espey, M.A.
Otto-Blumenthal-Str. 1
52074 Aachen
Germany
Tel.: +49 241 80-23418
Mobil: +49 176 268 180 64
Nicole.Espey@ita.rwth-aachen.de

1.3. Officially appointed data protection officers

Data Protection Unit RWTH Aachen University
Templergraben 83
52062 Aachen (house address)
52056 Aachen (postal address)
Germany
Telefon: +49 241 80 94114
E-Mail: dsb@rwth-aachen.de
Website: www.rwth-aachen.de/datenschutz

Legal basis for the processing of personal data

This website is part of the innovation space BIOTEXFUTURE, a project funded by the German Federal Ministry of Education and Research (BMBF). The legal basis for the processing of personal data in the context is the EU General Data Protection Regulation (GDPR) Art. 6 para. 1 lit. e) in conjunction with § 3 DSG NRW.

  1. Data collection on this website

2.1. Type of data collection

On the one hand, your data is collected by you providing it to us. This can be, for example, data that you enter in our contact form.

2.2. Reason of data collection

Part of the data is collected to ensure error-free provision of the website. The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

The data is used to optimize the website and to ensure the security of the information technology systems. An evaluation of the data for marketing purposes is excluded in this context.

2.3. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended or he objects to the use of the data or requests deletion.

2.4. Your Rights

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. For this and other questions on the subject of data protection, you can contact us at any time at the address given in the imprint.

For more information about your rights, please refer to Chap. 7. “Rights of the data subject”.

  1. Website-Hosting

3.1. Third party Hosting

This website is operated by the external Internet service provider Strato AG (hosting). The address is: Strato AG, Otto-Ostrowski-Straße 7,10249 Berlin. The personal data collected on this website is stored on the servers of Strato AG (hoster). This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses and other data generated via a website. The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. B GDPR). Our hoster will only process your data to the extent necessary for the fulfillment of its service obligations following our instructions regarding this data.

3.2. Conclusion of a contract for data commission processing

In order to ensure data protection-compliant processing, we have concluded an order processing contract with Strato AG.

3.3. SSL or TLS encryption

For security reasons and to protect the transmission of confidential content transmission of confidential content, such as orders or inquiries that you send to us as the site operator, an SSL or TLS encryption is installed.

You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

  1. Data collection on this website

4.1 Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and the version oft he operating system in use
  • Referrer URL
  • Hostname of the accessing computer
  • Time of server request
  • IP address

This data is not merged with other data sources. The collection of this data is based on Art. 6 para. 1 lit. e GDPR in conjunction with § 58 DSG NRW (Data Protection Act of North Rhine-Westphalia).

4.2. Contact form

If you send us inquiries via the contact form, your data from the inquiry form, including the contact data you provide, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent. The processing of this data is based on Art. 6 para. 1 lit. a GDPR. The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after processing your request has been completed). Mandatory legal provisions – in particular retention periods – remain unaffected.

4.3. Enquiry by e-mail, telephone oder fax

If you contact us by e-mail, telephone or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent. The processing of this data is based on Art. 6 para. 1 lit. a GDPR. The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

  1. Newsletter

5.1. Newsletter-Data

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the specified e-mail address and agree to receive the newsletter. Further data will not be collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties. The processing of the data entered in the newsletter registration form is based exclusively on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation. The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data that has been stored by us for other purposes remains unaffected by this.

5.2. Newsletter- Provider

We regularly send out newsletters on topics that we also refer to on our website and link to via our newsletter. For the newsletter distribution, we have concluded an order processing contract with CleverReach GmbH & Co. KG:

CleverReach GmbH & Co. KG
Schafjückenweg 2
26180 Rastede
Germany
https://www.cleverreach.com/de-de/

  1. Plugins and Tools

6.1. YouTube with extended Data protection

This website embeds YouTube videos. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. We use YouTube in extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the disclosure of data to YouTube partners is not necessarily excluded by the extended data protection mode. Thus, YouTube – regardless of whether you watch a video – establishes a connection to the Google Double Click network. As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, after starting a video, YouTube may store various cookies on your end device or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience, and prevent fraud attempts. If necessary, further data processing processes may be triggered after the start of a YouTu-be video, over which we have no control. YouTube is used in the interest of an appealing presentation of our online offers. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a GDPR; the consent can be revoked at any time. Further information about data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

  1. Rights of the person concerned

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

7.1. Right of information

You may request confirmation from the controller as to whether personal data concerning you is being processed by RWTH Aachen University.

If there is such processing, you can request information from the controller about the following:

  1. the purposes for the personal data processing
  2. the categories of personal data processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for the determination of the storage duration;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. any available information on the origin of the data, if the personal data are not collected from the data subject;
  8. the existence of automated decision making including profiling pursuant to Art. 22(1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

This right of access may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

7.2. Right to data correction

You have a right of correction and / or completion vis-à-vis the responsible party, if the personal data processed which concern you are are inaccurate or incomplete. The controller shall carry out the data correction without undue delay.

Your right to data correction may be limited to the extent that it is likely to make impossible or seriously impair the achievement of the research or statistical purposes and the limitation is necessary for the fulfillment of the research or statistical purposes.

7.3. Right to restriction of processing

Under the following conditions, you can request the restriction of the processing of personal data:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. if the processing is unlawful and you refuse the erasure of the personal data and request the restriction of the use of the personal data instead
  3. if the controller no longer needs the personal data for the purposes of processing, but you need them for the assertion, exercise or defense of legal claims, or
  4. if you have objected to the processing pursuant to Article 21 (1) GDPR and it has not yet been determined whether the legitimate grounds of the controller outweigh your grounds.

If the processing of personal data concerning you has been restricted, such data may – apart from being stored – only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Your right to restrict processing may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

7.4. Right to deletion

7.4.1. Obligation of deletion

You may request the controller to delete the personal data concerning you without undue delay, and the controller is obliged to delete such data without undue delay, if one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based pursuant to Art. 6 (1) a or Art. 9 (2) a GDPR and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR
  4. The personal data concerning you have been processed unlawfully.
  5. The deletion of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  6. The personal data concerning you has been collected in relation to information society services offered pursuant to Art. 8(1) GDPR.

7.4.2. Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, he shall take reasonable measures, including technical measures, to inform data controllers processing the personal data that you, as the data subject, have requested erasure of all links to or copies or replications of such personal data, taking into account the available technology and the cost of implementation.

7.4.3. Exceptions

The right to erasure does not exist insofar as the following processing is necessary:

  1. Exercise of the right to freedom of expression and information
  2. Compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  3. For reasons of public interest in the area of public health in accordance with Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  4. For archive purposes of public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in Section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing;
  5. To assert, exercise or defend legal claims.

7.5. Right of information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the data controller.

7.6. Right of data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that

  1. the processing is based on consent pursuant to Art. 6 (1) a GDPR or Art. 9 (2) a GDPR or on a contract pursuant to Art. 6 (1) b GDPR and
  2. the processing is carried out with the help of automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.7. Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.

If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right to object in connection with the use of information society services – notwithstanding Directive 2002/58/EC – by means of automated procedures using technical specifications.

You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR.

Your right to object may be limited to the extent that it is likely to render impossible or seriously impair the realization of the research or statistical purposes and the limitation is necessary for the fulfillment of the research or statistical purposes.

7.8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

7.9. Right to complain to the supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR

The supervisory authority responsible for RWTH Aachen University is the State Commissioner for Data Protection and Freedom of Information (NRW). [https://www.ldi.nrw.de/]

 

  1. BIOTEXFUTURE Fall Forum 2023 on 7 December 2023 – Data privacy 

The BioTexFuture Fall Forum 2023 will be held on 7 December, 2023, at Vertretung des Landes Nordrhein-Westfalen bei der Europäischen Union, Rue Montoyer 47, 1000 Brussels, Belgium from 8:30 am to 15:00 pm.

In order to manage the registration of participants for both days of the event, the ITA Institute for Textile Technology Aachen has created a digital registration form, which can be downloaded at www.biotexfuture.info, a website hosted by the internet service provider Strato AG, Otto-Ostrowski-Straße 7,10249 Berlin.

The following data is collected in the online registration process:

  • Personal data for registration: Name, first name, phone number, organization, address, and email address.
  • Declaration of consent to subscribe to the newsletter and to receive further information on the BIOTEXFUTURE project.

In addition, by registering for the event, you agree that general image and sound recordings may be made of you on site for documentation purposes. Photos may be freely taken of persons of public interest; all other persons are asked for their consent when individual photographs are taken on site.

For the purpose of legally compliant and secure personal data processing, the ITA Institut für Textiltechnik Aachen has entered into an order processing agreement (AVV) with Strato AG in accordance with Art. 28 Para. 3 GDPR.

 

8.1 Recipient of the Data

  •  ITA – Institut für Textiltechnik Aachen, Otto-Blumenthal-Str. 1, 52074 Aachen.
  • Strato AG, Otto-Ostrowski-Strasse 7,10249 Berlin (Internet Service Provider)

8.2 Duration of Storage

The data will be deleted as soon as it is no longer needed to achieve the purpose of its collection. Accordingly, user data is stored for as long as the mailing lists are actively used.

 

8.3 Rights of the Data Subject

By registering for the above events, you consent to the processing of your personal data as outlined in this Privacy Policy. The legal basis is Art. 6 (1) lit. a of the EU General Data Protection Regulation (GDPR).

Pursuant to Art. 15 ff. GDPR, you have the following rights vis-a-vis the ITA Institut für Textiltechnik, Otto-Blumenthal-Str. 1, 52074 Aachen, Germany:

  • Right of access to the personal data collected
  • Right to rectification of personal data
  • Right to erasure or restriction of processing of personal data
  • Right to object to the processing of personal data
  • Right to the transfer of personal data

You also have the right to lodge a complaint against the present data processing practices pursuant to Article GDPR with the State Commissioner for Data Protection and Freedom of Information of the State of North Rhine-Westphalia, https://www.ldi.nrw.de/, if you are of the opinion that the processing of personal data concerning you violates the Data Protection Regulation.

Furthermore, you have the right to revoke your consent at any time in accordance with Art. 6 Para. 1 lit. a, Art. 9 Para. 2 lit. a GDPR. However, this revocation shall only take effect for the future. The lawfulness of the processing carried out on the basis of the consent until revocation remains unaffected.

To exercise these rights, please contact us at the following address:

ITA – Institut für Textiltechnik Aachen
Otto-Blumenthal-Str. 1
52074 Aachen
Tel.: +49 241 80 23400
ita@ita.rwth-aachen.de

In the event of revocation, all personal data stored in the context of the user’s contacting RWTH will be deleted.

 

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